Events
Group trips to events.
Trade shows, sporting weeks and the big public events. You bring the badge or the tickets. We handle the rooms, the car, the dinners and the days either side.
- Public event · October 2026 New York Comic Con Saturday is sold out. Javits is on the far West Side, and the official hotel blocks are picked for the walk. See the week →
- Trade show · October 2026 Money20/20 USA The host hotel is the venue and it fills. Stay in it if you can, next door if you can't. See the week →
- Sporting week · November 2026 New York City Marathon A pre-dawn ferry to the start and a finish on Central Park West. Stay on the Upper West Side and the day works. See the week →
- Sporting week · November 2026 F1 Las Vegas Grand Prix The race track is the Las Vegas Strip. Pick your side of the Strip carefully, because crossing it is hard for three days. See the week →
- Public event · December 2026 National Finals Rodeo Ten nights, away from the Strip. Stay on the NFR shuttle route. The hotels that look walkable on a map aren't. See the week →
- Public event · December 2026 Art Basel Miami Beach Art Week happens all over the city at the same time. South Beach is a walk to the fair. Everywhere else needs a car. See the week →
- Public event · December 2026 Army-Navy Game No hotel within walking distance of the stadium. Manhattan and the train, or Secaucus and the shuttle. See the week →
- Public event · December 2026 NHL Winter Classic Outdoor hockey on New Year's Eve, then the ski hills the next morning. Downtown on the light rail line to the stadium. See the week →
- Public event · January 2027 Rose Bowl Game Parade in the morning, game in the afternoon, freeways closed in between. Stay in Pasadena or plan to walk. See the week →
- Trade show · January 2027 Surf Expo Trade only, in the West Concourse. There's no hotel shuttle, so stay close or plan a car each morning. See the week →
- Trade show · January 2027 CES The biggest week in Las Vegas, spread across the convention center and the Strip. The show's official housing opens months ahead. See the week →
- Trade show · January 2027 DSC Convention It moved to Atlanta. The show floor and the banquets are in different buildings, so pick a hotel between them. See the week →
- Trade show · January 2027 ATA Show Two shows in one week: trade days Thursday and Friday, public days Saturday and Sunday. In January, stay in a hotel on the skywalk. See the week →
- Trade show · January 2027 NRF Retail's Big Show Forty thousand people at Javits in January. Book through the official hotels, and ignore the fake housing emails exhibitors get. See the week →
- Public event · January 2027 Sugar Bowl A semifinal in a walkable city. The Superdome is a walk from the Warehouse District and the edge of the Quarter. See the week →
- Sporting week · January 2027 Australian Open Three weeks in the Australian summer, with the park a walk from the city. Pick your week: opening, middle or finals. See the week →
- Trade show · January 2027 World of Concrete The same week as SHOT Show, across town. The free show shuttle only serves hotels booked through official housing. See the week →
- Trade show · January 2027 SHOT Show Hotels you can walk to the show from, a driver, the dinners, and a plan for anyone who came along without a badge. See the week →
- Trade show · January 2027 SCI Convention It overlaps SHOT Show by three days. Downtown hotels are booked directly, not through a housing company, and they go early. See the week →
- Public event · January 2027 CFP National Championship Championship weekend runs from the Friday. The south end of the Strip walks to the stadium; the north end doesn't. See the week →
- Trade show · January 2027 PGA Show Demo Day is at a golf course, not the convention center. Most teams forget it needs its own ride. See the week →
- Trade show · February 2027 Sheep Show The fiftieth year. The host hotel sold out early. The hotel connected by skybridge still had rooms when we checked. See the week →
- Public event · February 2027 The Fly Fishing Show The show is inside the hotel. Stay there and you never have to go outside. See the week →
- Public event · February 2027 NHL All-Star The arena has its own train station. Stay in Manhattan and ride out, or stay near the airport and ride in. See the week →
- Public event · February 2027 Mardi Gras A short season this year, so everyone comes at once. Hotels on the parade route go first, then the Garden District. See the week →
- Trade show · February 2027 Great American Outdoor Show Nine days and a thousand exhibitors in a small city. The partner hotels run their own shuttles to the show. See the week →
- Trade show · February 2027 Western Hunting & Conservation Expo Downtown, and the banquets need their own tickets. The show's official housing closes in late January. See the week →
- Trade show · February 2027 NWTF Convention The fiftieth year, all under one roof at Opryland. Stay in the building, or plan a ride back every night. See the week →
- Sporting week · February 2027 WM Phoenix Open The loudest week in golf, and the one people bring friends to. Stay in Old Town or north Scottsdale, with a driver who knows the drop-off spots. See the week →
- Public event · February 2027 Super Bowl LXI The stadium is next to the airport. Stay by the beach or downtown, and decide early, because game-day traffic is heavy. See the week →
- Trade show · February 2027 MAGIC Las Vegas Fashion's trade week, at the convention center instead of the Strip. Three days, a lot of samples, and one van. See the week →
- Sporting week · February 2027 Genesis Invitational There are no hotels near the course, and Los Angeles traffic decides the day. Stay in Santa Monica and use a driver. See the week →
- Public event · February 2027 NBA All-Star Three nights downtown. The arena and the fan events walk from the downtown hotels, which sell out first. See the week →
- Public event · February 2027 Spring Training, Cactus League Every park is within forty-five minutes of Scottsdale. One base, ten teams, a rental car and a plan for the day games. See the week →
- Public event · March 2027 Houston Livestock Show and Rodeo Three weeks, a different headliner every night. The rail line beats the parking queue every time. See the week →
- Trade show · March 2027 IWA OutdoorClassics The big European show. Trade only, and your ticket includes the city's trains and buses, so you can stay farther out. See the week →
- Sporting week · February 2027 BNP Paribas Open Two weeks in the desert. Stay anywhere from Palm Springs to La Quinta, with a car and the good dinner tables booked early. See the week →
- Sporting week · March 2027 The Players Championship Ponte Vedra is small and the week isn't. Beach house or Jacksonville, and a plan for the shuttles. See the week →
- Trade show · March 2027 Overland Expo Four shows a year, and camping is the official place to stay. Where to find a hotel is different at each one. See the week →
- Public event · March 2027 St. Patrick's Festival Five days, one parade, and a city that sells out. Grandstand seats are the only sure way to see it. See the week →
- Trade show · March 2027 SXSW The official hotels are also where the event happens. Your badge gets you the show rate, right next to the sessions. See the week →
- Sporting week · March 2027 Cheltenham Festival Four days of jump racing in a town that sells out a year ahead. Stay in the Cotswolds and use a driver. See the week →
- Sporting week · March 2027 Arnold Palmer Invitational The host hotel is at Universal, not at Bay Hill. Stay near the golf or near the parks, because the drive between them takes a while. See the week →
- Sporting week · March 2027 Bassmaster Classic Expo The expo is in one building and the weigh-ins are in another across town. Plan for both. See the week →
- Sporting week · March 2027 Miami Open The stadium is twenty miles from South Beach. Stay in Miami and drive, or stay closer in Aventura, where there's less to do. See the week →
- Public event · April 2027 NCAA Women's Final Four Friday semifinals, Sunday final, in an arena district you can walk across. See the week →
- Public event · April 2027 NCAA Men's Final Four Semifinals Saturday, final Monday, fan fest in between. Downtown walks to all of it; the airport is twenty-five miles out. See the week →
- Trade show · April 2027 NAB Show Broadcast and media, across three halls. Pick the hotel closest to the hall you'll spend the most time in. See the week →
- Trade show · April 2027 HIMSS McCormick Place is a shuttle, not a walk. The official hotels come with one. See the week →
- Public event · April 2027 Coachella Two weekends in the desert. Hotel packages include a shuttle pass. Without one, getting in and out takes all day. See the week →
- Trade show · April 2027 Milan Design Week The fair is outside the city at Rho, and the design events are all over Milan. Decide which you're there for before you book. See the week →
- Sporting week · April 2027 RBC Heritage No spectator parking inside Sea Pines. Stay inside the gates or plan around the shuttle lots. See the week →
- Sporting week · April 2027 Boston Marathon The runner stays in Back Bay and takes a bus to the start. The family needs a plan for five hours and a spot at the finish line. See the week →
- Trade show · April 2027 NRA Annual Meetings Fourteen acres of exhibits, free to members, and the same Atlanta venue as DSC in January. See the week →
- Public event · April 2027 Stagecoach The same field as Coachella, one weekend later, with more boots. Get a hotel package with the shuttle, or a house and a driver. See the week →
- Public event · April 2027 NFL Draft Free and open to everyone, on the Mall in front of the Capitol. Road closures decide which hotels are easy to reach. See the week →
- Sporting week · May 2027 Kentucky Derby Oaks Friday, Derby Saturday. Downtown hotels sell out a year out, and the track shuttles are the only sane way in. See the week →
- Sporting week · April 2027 F1 Miami Grand Prix The circuit is around the stadium in Miami Gardens; the parties are on the beach. Twenty miles apart, every day. See the week →
- Sporting week · May 2027 PGA Championship Championship-round tickets sold out early. Practice rounds and packages are what's left, and the rooms go just as fast. See the week →
- Sporting week · May 2027 Preakness Stakes There are no hotels near the track. Stay by the harbor and drive or take the shuttle. See the week →
- Trade show · May 2027 National Restaurant Association Show The restaurant industry's big show. Book the good dinner tables by February. See the week →
- Sporting week · May 2027 Roland-Garros Paris in late May. The stadium is in the 16th arrondissement, and the rest of the week is the whole city. See the week →
- Sporting week · May 2027 Indianapolis 500 Three hundred thousand people at one speedway. Stay downtown and leave very early. See the week →
- Sporting week · June 2027 Belmont Stakes Three days at the rebuilt track, with its own rail station. Manhattan is thirty-five minutes by train. See the week →
- Sporting week · May 2027 Memorial Tournament A suburban week with more hotel rooms than most. Stay in Dublin for the golf, or downtown Columbus for the evenings. See the week →
- Sporting week · June 2027 F1 Monaco Grand Prix The first Monaco sprint weekend. Rooms in the principality are a year out; Nice, Menton and the train are how most people do it. See the week →
- Trade show · June 2027 Blade Show A thousand exhibitors at Cobb Galleria, which is outside downtown Atlanta. Stay close to it and the week is easy. See the week →
- Sporting week · June 2027 24 Hours of Le Mans A small city and a very long race. Le Mans sells out, so stay in Tours or at a chateau in the countryside. See the week →
- Sporting week · June 2027 Royal Ascot Five days, a different dress code for each area, and a train from London that beats driving. See the week →
- Sporting week · June 2027 Travelers Championship The host hotel is downtown Hartford, ten miles off. The partner hotels in Rocky Hill and Cromwell are the ones five minutes away. See the week →
- Public event · July 2027 Calgary Stampede Ten days, rodeo every afternoon, the whole city in a hat. Downtown walks to the park and books a year out. See the week →
- Public event · July 2027 MLB All-Star Game There are almost no hotels near Wrigley Field. Stay in River North and take the Red Line train. See the week →
- Trade show · July 2027 ICAST Six hundred brands in Orlando in July. Three hotels are a walk from the show. The rest are a shuttle ride. See the week →
- Sporting week · July 2027 The Open Championship The Open at St Andrews. The organizer only sells rooms with tickets, so most people stay around Fife and drive. See the week →
- Public event · July 2027 Comic-Con International Downtown rooms only come through the spring hotel lottery. If you missed it, stay at a hotel on the shuttle route. See the week →
- Public event · July 2027 Cheyenne Frontier Days A small town with a very big week. Cheyenne sells out, so Fort Collins and north Denver fill up next. See the week →
- Public event · July 2027 EAA AirVenture Oshkosh A small city with the world's busiest airport for one week. Most people camp. Dorms and rentals cover the rest. See the week →
- Public event · August 2027 Sturgis Motorcycle Rally Ten days across the whole Black Hills. Sturgis itself is cabins and campgrounds; Rapid City and Deadwood are the hotels. See the week →
- Trade show · August 2027 Outdoor Retailer An education day, then two days on the show floor. Trade only. Official housing wasn't open yet when we checked. See the week →
- Sporting week · September 2027 Ryder Cup The venue says not to book a room until you have tickets. Then stay in Limerick or Shannon with a driver. See the week →
- Public event · September 2027 Oktoberfest Sixteen days and free to enter, but you can't sit down in a tent without a table reservation. Book the tables first. See the week →
- Trade show · September 2027 Dreamforce The official hotels sold out last year. Book the day registration opens, or stay on the Peninsula and take the train. See the week →
- Public event · October 2027 Rugby World Cup Six weeks across seven cities. Follow a team or pick a city. Packages with tickets included are the only sure way to get both a match and a room. See the week →
- Sporting week · October 2027 F1 United States Grand Prix The track is twenty minutes from downtown on a normal day and ninety on race day. The race shuttles are the way to go. See the week →
- Sporting week · October 2027 Breeders' Cup The first Breeders' Cup at the new Belmont. The track has its own train station, so Manhattan works as a base. See the week →
- Trade show · November 2027 SEMA Show Las Vegas at its most expensive. The show's official housing company is onPeak, and the show warns against anyone else selling rooms. See the week →
- Trade show · October 2027 NASGW Expo For distributors only, in October. The 2027 city hadn't been announced when we checked. We'll tell you when it is. See the week →
- Sporting week · April 2027 The Masters The hardest week in golf to find a room. If your badges came through, the rooms are the next job, and that part is ours. See the week →
- Sporting week · June 2027 U.S. Open Pebble Beach in June. The peninsula has fewer rooms than the week has people; Monterey and Carmel are the whole map. See the week →
- Sporting week · June 2027 Wimbledon The ticket ballot closed in September. If you won, or you have debenture or hospitality tickets, we plan the rest of the two weeks. See the week →
- Sporting week · August 2027 US Open Two weeks in Queens at the end of summer. Manhattan and the 7 train is the plan; the night sessions run late. See the week →
- Sporting week · February 2027 Daytona 500 Speedweeks lasts two weeks, and the 500 is on the Sunday. Stay by the beach and plan around the track traffic. See the week →
Nothing by that name yet. It's the same work. Send the dates
Going to one that isn't here? Any event, any city. Send the dates
Also on the calendar: college game weekends and graduation in the South, and reward trips for small teams.
Who books these.
Every group has one person who ends up doing the rooms. This is for them.
- Trade shows
The one at the brand who books for everyone
Five to fifty people, no travel desk, the same show every year. Rooms for the whole team, and a plan for the partner who came along.
- Sporting weeks
The friend who runs the annual trip
The golf trip, the Derby box, the Masters badges that came through. Eight people, four cities' worth of opinions, one person with the spreadsheet. We take the spreadsheet.
- Public events
The family, the crew, the couple
The big game, the rodeo, the festival, the marathon. You bring the tickets. We find the hotel that is actually near the venue and the table nobody else could get.
Same work, every lane.
Rooms sorted by how you get there and what it costs to cancel. A driver when the crowd all leaves at once. The table that has to go right, held early. One itinerary on every phone.
Trade showsYou bring the badge
Sporting weeksYou bring the tickets
Public eventsYou bring the people
Hotel roomsFree to book
The week handledFrom $250
Send the dates.
The event, the dates, how many of you, and what's already booked. Send what you have.