Groups · Wedding week
The wedding week for the people flying in, handled.
Not the wedding. The week around it: where sixty guests sleep, how they get to the venue, and what the out-of-towners do on Friday.
What's handled.
In the order it matters for this trip.
- Rooms for guests at two or three hotels near the venue, sized to the guest list
- A booking link guests use themselves, so nobody is collecting credit cards
- Shuttles or cars between the hotels and the venue, timed to the ceremony and the last song
- The rehearsal dinner and the welcome drinks venues, held early
- A house or a villa for the wedding party if the hotels are wrong for it
- Things for guests to do on the day before and the morning after, written down and sent to them
- The couple's own trip after, if you want it planned by the same person
Who's usually organising
The couple, a parent, or the planner who doesn't do rooms.
Where these go
Wherever the venue is. Destination weddings in Mexico, Italy, the Caribbean and the mountain West are the ones where the week around it matters most.
The one thing to know
Set up the rooms before the save-the-dates go out, so the link is in the first thing guests receive. Guests book later than couples expect.
What it costs
The house, the rooms and most bookings are paid by the suppliers, so they cost nothing extra to book through us. Planning the whole trip starts at $250 and depends on how many moving parts it has. The exact fee is in your quote.
Questions.
We have a wedding planner
Good. Planners rarely manage room blocks and guest travel; that's our lane. We work alongside them.
Do we sign a contract for the block?
It depends on the guest list and the hotel. We go through the terms with you before anything is booked.
Can you plan our honeymoon?
Yes. Same person, and it's usually the easiest part of the whole thing.
Other group trips.
Or a trip around an event- Group tripBachelorette tripThe house or the suite, a van that fits everyone, the dinner that has to go right, and a plan for the morning after.See what's handled →
- Group tripBachelor tripTee times, the boat, the game, the steakhouse, a van, and the house stocked before the first flight lands.See what's handled →
- Group tripFamily reunionThe big house or the connecting rooms, cars for four households, groceries for twenty, and the one dinner that matters.See what's handled →
- Group tripSummit or offsiteA house, a lodge or a hotel with a room to meet in, the vans, the dinners, and a one-page summary the EA can send up the chain.See what's handled →
- Group tripBabymoonA short flight or a drive, a room worth staying in, dinners early, nothing scheduled before ten.See what's handled →
Send the dates.
The occasion, the month, how many of you, and where you're leaning. Send what you have.